We're Hiring - join our Training for Success team.

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Epilepsy Ireland currently has a vacancy for the position of Administration Assistant within our Training for Success team in Atlantic Technological University.

JOB DESCRIPTION

  • Title: Training for Success Administration Assistant
  • Location: TFS Office, Atlantic Technological University, Ash Lane, Sligo
  • Hours of Work: 20 hours per week (specific hours to be agreed with TFS Manager)
  • Contract: 1 year fixed term contract to end 1st June 2023
  • Reporting to: TFS Course Manager & Director of Services
  • Terms: €13.00 per hour/20 hours per week

Duties

  • To assist the Programme Manager in all aspects of the Training for Success programme, including timetabling, recruitment, programme development & delivery
  • Compile quarterly Statistics, and weekly timesheets
  • Liaise with the MSLETB Office and ATU Finance department
  • Data entry of results into the Results capture system
  • Liaise with External Authenticator
  • Ensure the Specialist Training Provision Operating Guidelines are adhered to
  • Assist with Peer reviews and internal verification of course modules
  • Procure office supplies and other materials and services necessary for the course
  • To act as a resource, to advise participants of entitlements and direct them to appropriate services.
  • To identify opportunities to raise profile of Training for Success so as to assist in recruitment i.e. meetings, media posters, managing social media content etc.
  • To network with other relevant bodies and attend seminars/talks etc. which promote the aims and objectives of Epilepsy Ireland as it relates to Training for Success.
  • Flexibility and adaptability and to be able to learn and work as part of a wider team
  • Maintain confidentiality and GPDR guidelines

Other General Responsibilities:

  • To demonstrate a commitment to the work of Epilepsy Ireland and to carry out the work of the organisation in an efficient and effective manner
  • To uphold the reputation of the organisation and represent Epilepsy Ireland in a professional manner
  • To undertake other tasks and responsibilities as deemed appropriate by the Manger/Organisation
  • To operate within the organisational policies and procedures and code of conduct

Person Specification

Minimum

  • Relevant qualification (e.g. Business Administration, Office Administration etc.)
  • Minimum 2 years’ experience working in an administration setting preferably with some experience of the education or voluntary sector
  • Exemplary written and oral communication skills
  • Excellent general communication skills with the ability to show empathy and understanding and to deal with a diverse range of stakeholders
  • Highly organised with ability to self-motivate, self-manage and plan own workload
  • High level of computer literacy

Preferable

  • Knowledge of epilepsy, disability, education or non-profit/ health-related settings will be an advantage

Applications

Please send your Curriculum Vitae with a cover letter explaining why you wish to apply for the position and highlighting your relevant skills and experience to Catherine Powell at recruitment@epilepsy.ie

Please use the reference ‘TFS Administration Assistant’ when applying.

The closing date for receipt of applications is 5pm on Friday 20th May 2022. Initial shortlisting will be on the basis of the information contained in the CV and cover letter.

First interviews will be held on 26th / 27th May. The first interview will reduce the initial short list and remaining candidates may be invited for a second interview.

The role will be subject to Garda vetting, verification of qualifications and reference checks.

For the moment, we do not require the assistance of recruitment agencies.

Canvassing will disqualify.

 

EPILEPSY IRELAND IS AN EQUAL OPPORTUNITIES EMPLOYER